Project Management Software

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This Project Management Software provides a comprehensive, easy to learn, and inexpensive way to rapidly manage your projects. Use this software to manage large or small projects with up to 1,000 tasks.

There are three views for entering and viewing the schedule. In addition, a Resource Tracking view shows people's assignments and identifies overloads. Follow the links below to see a detailed description of each view.

Outline View
Click to Enlarge The Outline View is the primary data entry screen. A spreadsheet-like approach to entering tasks allows the easy definition of relationships between tasks, and shows "the whole picture" in one view. On the left-hand side you create an outline of your work (also referred to as a "Work Breakdown Structure"). In the area on the right you enter detail sub-tasks (the red and blue-boxes). The top of the screen lists detail information (dates, costs, etc.) for the currently highlighted task. The "flow" of work is typically entered from left to right. Tasks can be moved around, and links created between tasks, using drag-and-drop techniques. The work-flow can be viewed in further detail by switching to the PERT View.
  • Milestones are indicated as diamonds.
  • Critical Path Tasks and Milestones are indicated in red.
  • A Percent Complete Marker can be displayed for each Task or Milestone.
  • The outline can be indented to five levels.
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Workflow (PERT) Chart View
Click to Enlarge PERT Chart View.

 

 The PERT Chart provides an industry-standard  view of the project. Key information for each task or milestone is displayed in a box. Dependency lines, or "links", are drawn between dependent tasks.

Complete editing capabilities are provided in this view: adding/deleting/moving tasks, changing any task's data, editing links, etc.

  • Tasks are shown as rectangles and Milestones with clipped corners.
  • Critical Path Tasks and Milestones are indicated in red.
  • A Percent Complete Marker can be displayed for each task or milestone.
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Timeline (Gantt) Chart View
Click to Enlarge Gantt Chart View. A Timeline (or Gantt Chart) view of the project plots activities against a calendar. Durations for each task are shown graphically on a timescale ranging from hours to a year. Views can be provided of tasks, resources, or resource usage by task.
  • Critical Path Tasks and Milestones are indicated in red.
  • A Percent Complete Marker can be displayed for each Task or Milestone
  • Timelines may be shown for tasks, resources, or resource-usage-by-task. Tasks is shown above. See Resources for more details.

Timelines for resources highlight any resources which are over-committed.
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Resource Tracking
Click to Enlarge Graphical display and/or text reports on assignments of people by name or job category.
  • List all tasks each individual is working on, and when
  • Indicate over-allocation

 
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Generate Reports
Click to Enlarge A versatile Report Generator is included. Reports may be previewed on-screen, printed, or sent to a text file to be included in a word-processing document.

Additionally, the overall Project Schedule may be exported to a spreadsheet-compatible file; any standard spreadsheet can then be used to create further schedule reports, or be rolled up into other reports. A special spread-sheet file format can be specified for direct import to Microsoft project. Reports may be configured to include, at the task, subproject, and overall-project level;

  • Schedule Data and Percent Complete
  • Predecessor Relationships
  • Staffing Assignments
  • Staffing Costs
  • Expenditures
  • Task-specific notes

A Task Filter allows reporting on selected groups of tasks based on criteria such as;

  • Critical Path
  • Milestones
  • Selected "Important" Tasks
  • Progress; Completed, In Progress, Not Started
  • Tasks with Headcount 
  • Tasks incurring expenditures

 
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Assign Resources
Click to EnlargeIn addition to scheduling, you can assign costs to tasks and provide a graphical display of their usage. Two types of costs are supported; People-costs and Expenditures.

People-costs can be assigned using individuals (Bill, Martha, etc.) or job categories (Technician, Carpenter, Department Manager, etc). Per-hour labor costs can be assigned for each. A maximum limit can be set on the quantity available of each resource; over usage is tracked and highlighted.

Expenditures can be used to identify major cash outlays ("license fee", "tooling charge", etc) or to track use of key materials or components (need 50 Brochures in May, 500 in June, etc.).

This provides an overall project cost or budget, as well as identifying the when costs will occur.

Click to EnlargePercentage-Completion can be tracked on a task-by-task basis, to get a sense of overall project completion. An "earned value" is calculated for individual tasks as well as the entire project.

Resource usage can be included in text reports using the Report Generator, and can also be displayed graphically using the TimeLine. Overall Usage is shown at left. Another view breaks out usage on a per-task basis.

 
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Customize the Calendar
Click to Enlarge The objective is to provide ease-of-use. A simple calendar system (in units of 15-minute intervals) is presented by default
  • 7 day week with 5 workdays and Saturday/Sunday Non-Working
  • 8 working Hours per day.

However, if you have more demanding needs, you can easily edit the Calendar to accommodate them;

  • Select any repetitive working and non-working days (i.e. your 'non-working-days' can be Tuesday and Wednesday instead of Saturday and Sunday.)
  • Specify up to 3 working shifts, of varying duration, per 'standard' workday.
  • Identify 100 holidays and/or days with non-standard work shifts.

Similarly, "As Soon As Possible" ("ASAP") calculations are used by default. However, you can select any tasks as being handled on an "As Late As Possible" basis (often used for expenditures).

 
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Use on a Network
The program can be used in a networked environment by making use of file-sharing. Put the commonly used project files on a central file-server location in your network. Users must each have a copy of the program on their PC or laptop. They can then access the project files and work on them. Make sure your network administration has periodic centralized backup procedures.
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Print Charts Easily
Project Management Software has some unique printing requirements - some of the charts can get quite large! To minimize the need for taping many "standard" size sheets of paper to represent one larger drawing;
  • Supports printing of Timelines and Pert Charts on up to Size C (22"x17") paper
  • All Views (Pert, Timeline, and Work Outline) can be output to Graphics Files. You can include these files into Word Processor documents where you can shrink/stretch them as needed. Even more important, you can then email the files to others who can view them just using their own Word Processors. Many other Project Management tools require that the recipient purchase another copy of the tool just to view the charts.
  • The schedule may also be exported to a file format compatible with Microsoft Project or Spreadsheet programs.

 
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